Effective delegation: a step-by-step guide

Effective delegation: a step-by-step guide


In today’s fast-paced business environment, effective delegation is an essential skill for leaders aiming to maximise their team’s potential and achieve organisational success.


Delegation not only enables leaders to distribute tasks more efficiently but also empowers team members to develop their skills and contribute meaningfully to the organisation’s goals.

Research conducted by the Harvard Business Review found that companies with effective delegation practices experienced greater revenue growth and were more likely to retain top talent (Mankins & Garton, 2017). To delegate tasks effectively, leaders must follow a step-by-step process.

Assess the task and the team member

Determine whether the task is appropriate for delegation and which team member is best suited to handle it. Consider the team member’s skill set, experience, and workload.

Communicate expectations clearly

When assigning a task, clearly communicate the desired outcome, timeline, and any specific requirements. Encourage your team member to ask questions and clarify any doubts.

Provide necessary resources and support

Ensure your team member has the tools, information, and resources they need to complete the task successfully. Be available for guidance and support but avoid micromanaging.

Monitor progress and provide feedback

Check in periodically to assess progress and offer constructive feedback. This will help your team member stay on track and feel supported in their efforts.

Recognise and reward success

Once the task is completed, acknowledge your team member’s hard work and celebrate their achievements. This will help build their confidence and motivation for future tasks.

Empower your team and foster growth

According to a study by Mankins and Garton (2017), organisations with effective delegation practices experience greater revenue growth and are more likely to retain top talent. Therefore, leaders must embrace delegation as a means to empower their team, foster growth, and achieve organisational success.

At Makoto Asia Pacific, we understand the importance of effective delegation for organisational success. Our team of experts can provide personalised guidance and support to help leaders implement effective delegation practices. Contact us today to learn more or book a discussion.





Mankins, M. C., & Garton, E. (2017). Time, Talent, Energy: Overcome Organizational Drag and Unleash Your Team’s Productive Power. Harvard Business Review Press.

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